Upon reviewing the office records pertaining to the day-to-day affairs
Upon reviewing the office records pertaining to the day-to-day affairs, it has been noted that you have been issuing official letters both within and outside the department, with copies forwarded to senior officers such as the Commissioner, Deputy Commissioner, etc., bearing your signature under the name and designation of your predecessor, the former Dy. Director (Land/Legal) IMDCW/NIIA (Annex-A). However, no record exists to show approval from the competent authority for such actions. Consequently, this conduct represents a clear violation of clause 21 (1) & (2) of Admin Manual – Record Management & Disposal, as well as established official norms, regulations, and policies. Therefore, you are directed to explain your position within 03x days positively failing which, the matter shall be brought into notice of higher ups for disciplinary action against you.
- Furthermore, an official vehicle No. GU-933 is in your use with a monthly fuel limit of one hundred liters. The misuse of this vehicle is not in accordance with your job description or basic scale authorization (BS-09), as the said vehicle has been designated specifically for the field duties, while your role is purely office-based. Additionally, since you are receiving a separate conveyance allowance, this further exacerbates the situation. The vehicle, however, was originally allocated to perform field/pool duties. As a result of your use of the vehicle, the land field staff is encountering significant difficulties in disposal of field duties due to non-availability of pool vehicle. Therefore, you are hereby instructed to immediately handover the official vehicle No. GU-933 to the Qanoongo/Patwari of the Project for the execution of official field duties.
- Moreover, you have received a large quantity of office furniture and electrical equipment, including air conditioners, photocopier, sofa sets, beds, and other items, from the NIIA project. You are hereby instructed to return all these items, as listed in the inventory, to the Establishment Unit, NHA, Islamabad and submit a compliance report to the undersigned at the earliest.
(MUHAMMAD YAR)
Dy. Director (Land/Legal) IMDC/NIIA
